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Contracting & Admin Assistant

Music
|  Posted on:

Contracting & Admin Assistant

Music
Central London
TBC

Job Details

Our client, a live-booking agency are seeking an efficient Contracting& Admin Assistant to maintain digital records.

Key responsibilities will include:

  • Maintaining digital organization and database record keeping.
  • Resolving basic IT issues as they arise.
  • Issuing multiple contracts to deadlines, having raised and proofread them
  • Updating database records with high levels of accuracy.
  • Issuing promoter and artist terms of business.
  • Handling possible tax reduction opportunities through splitting contracts and/or invoices.
  • Chasing signed contracts and dealing with any requested amendments.
  • Maintaining an easily accessible digital filing system.
  • Checking facts and figures correspond accurately to invoices as per contracts.
  • Sending promotion material upon show booking confirmations.
  • Checking artwork for each show.
  • Ensuring correct promotion of worldwide tours through artist and management liaison.
  • Liaising with promotor and related specialists after shows and tours are confirmed.
  • Assisting with artist itineraries when necessary.
  • Meeting administrative needs of artists and managers.
  • Working closely with accountants and promoters on tax issues and related paperwork.
  • Answering telephone enquiries and occasional reception cover.

Requirements:

  • Advanced competency of Mac and relevant software (Chrome, Finder and Mail).
  • Confident user of MS Excel,Dropbox, Google Docs and Sheets and so on.
  • Numerate and basic knowledge of accountancy is essential.
  • Basic understanding of tax is preferred.
  • Competency in resolution of IT issues.
  • Highly organised and capable of meeting deadlines within limited time frames.

Please note that due to the volume of submissions, not all applicants will be contacted if their submission is unsuccessful.

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Job Type

Permanent

Category

Discipline

Some comments from our cANDIDATEs...

An amazing recruitment company, they care about you as an individual rather than just being a number on their books!

I've had amazing placements where I've met great people, which has also given me the experience I have needed to secure my new role in the music industry!

Jenny is the best recruiter I've ever had, we've built a great working relationship and it has been brilliant to have been represented by The Music Market / Arts and Media.

JODIE BRUNNING

Helen and her team at The Music Market have been nothing short of fantastic at helping me develop my continued career in music.

After graduating in 2012 they found me my first industry position at a top London bookings agency and most recently placed me in a great role at a leading international label and music brand.

I have always felt safe in their capable hands as a result of their professionalism and dedication.

WESLEY DOOGAN

I have always had a fantastic experience with The Music Market / Arts and Media – all the staff are great, helpful and knowledgeable.

Jenny has found me a number of wonderful full-time and temporary roles over the years and I can’t recommend the company highly enough.

NIKKI STRANGE

Helen and the team at The Music Market were a joy to work with and helped me in securing my next career move within a short amount of time.  
I would highly recommend Helen to anyone looking to further their career in the music or media industries.

STEPHANIE BRENNAN

I was so impressed with Helen and the rest of The Music Market team – they understood exactly what I was looking for in my next role and worked incredibly quickly to help me find the perfect position. The communication was fantastic throughout and I really cannot thank them enough!

SOPHIE RAY