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Human Resources Assistant

Music
|  Posted on:

Human Resources Assistant

Music
Central London
TBC

Job Details

  • Our client, a global entertainment company is seeking a Human Resources Assistant to support delivery of HR projects and provide administration for the busy department.

Main Duties will include:

  • Providing HR administration support to allocated business areas and HR Business Partners.
  • Responding to queries from managers, employees, candidates, and suppliers attempting to seek resolution promptly.
  • Ensuring all employee data is updated immediately in-house system
  • Creating weekly reports to reflect any employee changes.
  • Preparing internal approval documents for any changes within the business.
  • Preparing offer letters and contracts of employment.
  • Conducting inductions for all new starters on a fortnightly basis.
  • Preparing probationary periods, review forms and letters.
  • Working with Payroll to ensure that monthly payroll is administered according to processing dates and annual calendar key dates.
  • Monitoring contract and service agreement review dates.
  • Administering holiday buy, free product and other benefits as requested.
  • Processing correspondence to the department, including reference requests, mortgage requests and requests for general information.
  • Assisting salary review and bonus payment processes in terms of data checking and capture and correspondence to employees advising them of any changes
  • Updating all company organisation charts to reflect changes occur.
  • Maintaining accurate absence records are kept for the business at all times.
  • Processing leavers including drafting of leaver letters
  • Keeping HR department processes up to date at all times and ensure that they a rerevised on a regular basis.
  • Assisting HR Business Partners, including project work as necessary in any HR issues within their designated client groups.
  • Taking minutes for meetings as requested such as disciplinary or grievance.
  • Distributing the daily post in the department.
  • Supporting recruitment, training & development activities as required.
  • Producing regular and ad hoc reports from the HR system.
  • Complying fully with GDPR and other legislative requirements at all times.
  • Carryout any other reasonable instruction as directed.

Requirements

 

  • Experience working within an HR department, and HR systems, ideally Workday.
  • Customer service skills, dealing with telephone queries, emails, face-to-face requests politely and efficiently.
  • Highly organised with proven administration skills and a high attention to detail.
  • Proficient in the use of Microsoft Office suite particularly Word, Excel and Outlook.
  • Proven experience of working under pressure in a calm, efficient and organised manner.
  • Ability to work to deadlines and prioritise work
  • Ability to develop strong working relationships across various levels throughout an organisation
  • Self-motivated with the ability to work as part of a team
  • Creative in ideas to improve upon process and systems.
  • Proactive approach.
  • Interest in the music industry.
  • Experience working for multiple managers / in a matrix structure is desired.
  • Working knowledge of HR best practice and legislation is also preferred.

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Job Type

Permanent

Category

Discipline

Some comments from our cANDIDATEs...

An amazing recruitment company, they care about you as an individual rather than just being a number on their books!

I've had amazing placements where I've met great people, which has also given me the experience I have needed to secure my new role in the music industry!

Jenny is the best recruiter I've ever had, we've built a great working relationship and it has been brilliant to have been represented by The Music Market / Arts and Media.

JODIE BRUNNING

Helen and her team at The Music Market have been nothing short of fantastic at helping me develop my continued career in music.

After graduating in 2012 they found me my first industry position at a top London bookings agency and most recently placed me in a great role at a leading international label and music brand.

I have always felt safe in their capable hands as a result of their professionalism and dedication.

WESLEY DOOGAN

I have always had a fantastic experience with The Music Market / Arts and Media – all the staff are great, helpful and knowledgeable.

Jenny has found me a number of wonderful full-time and temporary roles over the years and I can’t recommend the company highly enough.

NIKKI STRANGE

Helen and the team at The Music Market were a joy to work with and helped me in securing my next career move within a short amount of time.  
I would highly recommend Helen to anyone looking to further their career in the music or media industries.

STEPHANIE BRENNAN

I was so impressed with Helen and the rest of The Music Market team – they understood exactly what I was looking for in my next role and worked incredibly quickly to help me find the perfect position. The communication was fantastic throughout and I really cannot thank them enough!

SOPHIE RAY