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PA to Chairman, COO and General Manager

Music
|  Posted on:

PA to Chairman, COO and General Manager

Music
Central London
TBC

Job Details

Our client, an iconic music company is seeking a PA to Chairman, COO and General Manager to provide comprehensive support in this varied role.

Key Responsibilities will include:

  • Greeting visitors and arranging refreshments for meetings
  • Providing a support service for the Chairman’s daily schedule, planning workload, extensive diary management and co-ordinating all relevant paperwork.
  • Performing administration duties, including filing for relevant departments.
  • Making globaltravel arrangements, including visas, transport, accommodation and preparing itineraries.
  • Typing all correspondence, e.g. letters, memos, minutes.
  • Screening of internal and external telephone calls and taking appropriate action.
  • Arranging ‘off site conferences’ and lunches.
  • Arranging meetings and booking internal meeting rooms with relevant equipment.
  • Dealing with incoming emails.
  • Raising invoices, purchase orders and monthly expenses.
  • Managing merchandise project including monthly stock take and distribution of all orders placed.
  • Point of contact for all press enquiries for company.
  • Organisation of all staff socials and company meetings.
  • Handling confidential information in a professional manner.
  • Manage personal affairs discreetly.
  • Preparing presentations for meetings and quarterly company update.
  • Ordering business cards for all new members of staff.
  • Working closely with EA to Founder on intricate schedules and daily demands.
  • Assisting with all aspects of project administration and organisation.
  • Processing expenditure authorisations and payments.
  • Archiving all project-related documents.
  • Organising and attending project meetings, taking detailed notes and circulating action points.
  • Maintaining effective collaboration communications among internal and external stakeholders.
  • Complete and present any project-related research required
  • Creative involvement in the product design and marketing
  • Sourcing new suppliers
  • Ad hoc cover for EA to Founder, managing projects, travel arrangements and monthly expenses for Publishing Director.

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Job Type

Permanent

Category

Some comments from our cANDIDATEs...

An amazing recruitment company, they care about you as an individual rather than just being a number on their books!

I've had amazing placements where I've met great people, which has also given me the experience I have needed to secure my new role in the music industry!

Jenny is the best recruiter I've ever had, we've built a great working relationship and it has been brilliant to have been represented by The Music Market / Arts and Media.

JODIE BRUNNING

Helen and her team at The Music Market have been nothing short of fantastic at helping me develop my continued career in music.

After graduating in 2012 they found me my first industry position at a top London bookings agency and most recently placed me in a great role at a leading international label and music brand.

I have always felt safe in their capable hands as a result of their professionalism and dedication.

WESLEY DOOGAN

I have always had a fantastic experience with The Music Market / Arts and Media – all the staff are great, helpful and knowledgeable.

Jenny has found me a number of wonderful full-time and temporary roles over the years and I can’t recommend the company highly enough.

NIKKI STRANGE

Helen and the team at The Music Market were a joy to work with and helped me in securing my next career move within a short amount of time.  
I would highly recommend Helen to anyone looking to further their career in the music or media industries.

STEPHANIE BRENNAN

I was so impressed with Helen and the rest of The Music Market team – they understood exactly what I was looking for in my next role and worked incredibly quickly to help me find the perfect position. The communication was fantastic throughout and I really cannot thank them enough!

SOPHIE RAY