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PA to MD and Creative Directors

Music
|  Posted on:

PA to MD and Creative Directors

Music
Central London
TBC

Job Details

Our client, a global record company, is looking to recruit a PA to provide critical support for the MD and two Creative Directors within their creative content division.

 

Key Responsibilities:

· Full coordination of 3 ever evolving schedules, business and personal.

· Day to day management of call list and inbox; includes deleting, filing, responding to requests & invitations where relevant, flagging and condensing urgent enquiries etc.

· Research new TV shows, series music etc and provide daily updates on TV ratings.

· Coordinating all travel arrangements, including compiling itineraries and managing busy schedules for overseas trips, sometimes working late due to different time zones.

· Prepare meeting agendas and assist with preparation for meetings.

· Processing monthly expenses plus approving expenses of Department Heads.

· Purchase lunch every day when not dining out.

· Prepare for meetings and set up meetings where necessary.

· Weekly petty cash update.

· Taking calls and relaying all messages in a prompt manner.

· Maintaining up-to-date contact information.

· All admin,filing etc.

· Updating iPod with new music.

· Ordering all tickets for gigs and getting AAA passes where necessary.

· Meeting and greeting all visitors.

· Booking hospitality and refreshments for office based staff events.

· Managing the meeting room booking system.

· Researching and booking restaurants for both business and personal appointments.

· Keeping studio equipped and tidy.

· Managing weekly team meetings.

· Further ad-hoc tasks as requested by the MD/CDs.

 

Requirements:

· Ability to work autonomously with minimal supervision, pro-active and unafraid to take initiative.

· Solid senior level PA experience within the entertainment/media industries.

· Impeccable written and verbal communication skills.

· Flexible and motivated, happy to work outside of standard office hours.

· Outstanding organisational skills.

· You are dedicated, positive, diligent and always open to learning

· Great interpersonal skills, able to forge strong relationships with people at all levels (internally & externally).

· Detail oriented with excellent level of accuracy.

· You are enthusiastic about exploring new digital media.

· Confident and experienced using Word, Power point, Excel, Outlook.

A passion for music and knowledge of the TV industry, networks and platforms desirable.

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Job Type

Permanent

Category

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