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Receptionist / Facilities Administrator

Music
|  Posted on:

Receptionist / Facilities Administrator

Music
Central London
TBC

Job Details

Our client, an iconic recording facility is looking to recruit a Receptionist / Facilities Administrator to work front of house.

 

Key Responsibilities:

  • To ensure a professional and positive first impression for clients and visitors.
  • To assist the facilities manager in all administration duties and projects within the studios.
  • To be responsible for a number of accounts making sure PO numbers are allocated and accounts are paid on time and services running smoothly.
  • To be responsible for all monthly taxi/ courier accounts and be responsible for inputting charges to correct departments and keep them informed of monthly costs.
  • To manage, maintain and order all stationary for the building, including printed stationery.
  • Management of franking machine service including consumables.
  • Management of first aid supplies and stock checking, and arrangement of first aid courses for staff including maintaining current up to date first aid lists and training certificates.
  • Update staff phone lists.
  • Update Site Services Contact lists.
  • Maintain staff, Orchestra and client sign in sheets.
  • Organise training sessions for fire wardens and staff requiring manual handling training, liaise with Site Services for required attendees.
  • Ensure neighbours receive advance notice of events as required and distribute letters in person to respective addresses.
  • Management of Ad Hoc supplier collections for the Site Services department.
  • Management, maintenance and issuing of Orchestral passes.

·        Receiving all calls & re-routing as required.

 

Candidate Requirements:

·        Excellent communication & customer service skills.

·        Experience working as a receptionist.

·        Strong organisational & time management skills.

·        Calm & efficient in busy working environments.

·        Ability to multi-task to offer support within the facilities department and studio environment.

·        Pro-active, with a passion for music.

Experience working in a studio an advantage.

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Job Type

Permanent

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